18th BTOG Annual Conference 2020

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CPD credits have been approved by the following accrediting organisations:

The RCSI Faculty of Radiologists for 17.25 CPD credits (Accepted by all Irish Postgraduate Medical Training Bodies)

The Royal College of Surgeons of England for 10.5 CPD credits

The Royal College of Pathologists for 13 CPD credits

The Federation of the Royal Colleges of Physicians of the United Kingdom for 13 CPD credits (Ref: 129816)

This information is taken from the Clayton Hotel website:

Ideally located in Dublin 4, minutes from St Stephens Green and within walking distance of Aviva Stadium, the RDS and main business districts, Clayton Hotel Burlington Road is the ideal base whatever your reason for visiting the Irish capital. The Aircoach and Dublin Bus route 7B, 7D, 11, 46a, 116 and 145 stop directly outside the hotel and the Luas Green Line (tram) stops nearby at Charlemont linking to St Stephens Green, Dundrum, Sandyford and Cherrywood business parks.

Getting Here From Dublin Airport

Option 1: Aircoach departs up to every 15 minutes and stops outside our front door. Journey time both to and from the airport is approximately 35 minutes.

Option 2: a taxi from the airport typically costs €35 and takes 30 minutes but will vary with traffic. Please note all taxis take cash but not all will take credit cards, a dispatcher is available at the rank for assistance.

Driving Directions From Dublin Airport: Exit the airport and take the M1 motorway towards the city centre. Just before the railway bridge on Drumcondra Road, take a left onto Clonliffe Road. Continue along East Wall Road which takes you to the East Link Bridge (toll). Come off the East Link bridge and continue to roundabout and take a right onto Sean Moore Road. Continue to the traffic lights and turn right, then take the first left onto Church Avenue. Continue through the next set of traffic lights onto London Bridge Road. Turn left onto Bath Avenue, then Haddington Road, reaching Mespil Road with the canal on your right-hand side. Take the last left before you reach the traffic lights, onto Sussex Road, and continue along for 400m. The hotel is on the left-hand side. Clayton Hotel Burlington Road offers on-site car parking facilities for resident guests and visitors which is operated on a first come first served basis.

Driving Directions

The hotel is located south of the Grand Canal on Sussex Road (off Upper Leeson Street) in Dublin 4.

For detailed driving directions to Clayton Hotel Burlington Road please visit the AA Routeplanner.

Parking

On-site parking is available for resident guests and visitors which is operated on a first come, first served basis. The hourly rate for visitor parking is €3. Hotel residents can avail of the special overnight rate of €13 per night per vehicle.

Public Transport

Dublin Bus stop 848 is outside the front gates and served by routes 7b, 7d, 11, 46a, 116 and 145 offering frequent connections to the heart of Dublin and beyond. For detailed Public Transport information please visit the Transport for Ireland Journey Planner.

Hotel Address

https://www.claytonhotelburlingtonroad.com/maps-and-directions/

BTOG 2020 Education Scholarship Fund - APPLICATIONS NOW CLOSED

BTOG received a total of 127 applications for funding.

The Scholarship Committee has approved all applicants who applied for their registration fee at concessionary level which means that 109 concessionary delegates will attend BTOG 2020 funded through this scholarship fund and this amounts to £23,370 and in addition we have selected a number of others at foundation or junior middle grade to provide flight and/or contribution towards accommodation which brings the total to £25,028.

BTOG will fund up to £20,028 of the scholarships and Lilly Oncology has kindly provided sponsorship of £5,000.

Notifications will be sent by email on 10^th December 2019 and will include the sponsorship registration link and other information. 

For transparency, a list of successful applicants is available by clicking here.

Download and read the BTOG Annual Conference 2020 Scholarship Fund Terms of Reference.

Printed Poster

A0 Portrait orientation on paper or fabric

Maximum width 841 mm x maximum height 1189 mm

Posters that exceed the maximum width and height cannot be displayed on the poster boards

Poster template (courtesy of Scienceposters) - this is a sample/optional only

Download

Posters must not include any inappropriate commercial bias, promotion or branding unless clearly stated in a balanced and objective manner.  QR codes and text key codes are allowed in posters but linking to product advertising must be avoided.  If you provide a copy of your poster through a QR code, BTOG suggests that you include an appropriate disclaimer on your poster that states that the poster is for personal use only and may not be reproduced without written permission of the authors.

Poster Printing Service on Fabric

There will be the option of ordering your printed fabric poster from Scienceposters and this can be delivered direct to the Registration Desk at BTOG 2020 for you to pick up.

Information from Science Posters, visit https://www.scienceposters.co.uk/btog.htm to order.

The prices below have been especially negotiated by BTOG:

Poster printing on foldable fabric - only £45 including delivery to Dublin for collection.

We will print your poster on our foldable fabric - supplied folded in an A4 sized plastic box - perfect for transportation ie no 3 foot poster tube and no air fees if flying!

Our normal price just for printing is £63 so the price negotiated by BTOG, which includes delivery to Dublin, is a significant saving.

POSTERS SHOULD BE SIZED 84 cm x 118.8 cm (A0 portrait) for printing

The deadline for submission is strictly the 23^rd January 2020

On arrival at the meeting, your poster will be available to collect at registration

Poster Put-up and Take-down

All posters will be displayed in the Poster Areas in the BTOG 2020 Exhibition and Conference Area.

Poster Put-up: Thursday 30^th January 2020 - 07:30 onwards and by 10:30

Poster Take-down: Friday 31^st January 2020 – From 13:30 - 15:30

Should you have to leave before Friday at 13:30, please designate a colleague to be responsible for removing your poster.  Any posters not removed by the end of the poster take-down time will be disposed of.  BTOG does not bear any responsibility for returning uncollected posters to the authors.

Mandatory Poster Placement and Poster Viewing

Posters must be in place on the designated poster board on Thursday 30^th January 2020 by 10:30 in time for the refreshment break at 10:50.

Posters can be viewed during all BTOG 2020 conference open times on Thursday 30^th and Friday 31^st January 2020.

Posters can be affixed with Velcro or double-sided tape only – please bring your own – the BTOG 2020 Registration desk will hold a small stock of Velcro.

Fabric posters are usually provided with custom made plastic holders which should be used on the top left and right - pins cannot be used. These should be used together with Velcro or double sided tape.

Finding Your Poster Number in the Abstract Book

At registration at BTOG 2020 you will receive a copy of the Supplement to Lung Cancer containing the abstracts from BTOG 2020.  In the Author Index look up an author surname for your abstract - the number shown in brackets is the poster number.  Poster boards are numbered accordingly.

Poster Presentation

Please Note:  There will be a designated time on Thursday for poster viewing and judging where you will be required to stand at your poster – 16:00 to 16:30 odd poster numbers and 16:30 to 17:00 even poster numbers.  You will find your poster number in the abstract book available at registration.

Additional Note

Neither BTOG nor the conference venue are responsible for any loss or damage of your poster or can be held liable for injuries to persons or damage to property owned by the poster presenter.  BTOG and the conference venue are free from all liabilities which may arise from the poster presenter’s participation in BTOG 2020 and its activities.

Chairs

Chairs are asked to keep speakers to their allotted time to ensure that sessions run to time. A traffic light system is in place in the main plenary room (Herbert & Pembroke Room) to assist with time keeping. The AV team will control the traffic light system as per the allocated speaker presentation time and allowed discussion time. For sessions on Wednesday in the Fitzwilliam on the Ground floor please use the timecards in the meeting room to manage presentation time and discussion time. BTOG will ensure that sessions start on time - delegates will be called into sessions in plenty of time to take their seats.

Submit A Question on the Conference App

We will also have a Submit A Question option in the conference app that allows the audience to ask the speaker a question during discussion time. Any questions will be viewed by the Chair/s on an iPad and the Chair/s will be able to remove any questions that are not relevant and put the questions to the speaker (subject to time availability). This option will be in addition to the usual fixed microphones in the meeting rooms.

Speakers
Please prepare PowerPoint (PPT) slides accordingly for your presentation time and ensure that your presentation time does not over-run - chairs will strictly keep sessions to time. Please format your slides with a 16:9 ratio for projection onto the screen/s. You can use a presentation template of your choice. Please refer to the programme for allowed presentation time and discussion time for your allocated session. BTOG will ensure that sessions start and finish on time and therefore you will have the total minutes as per the programme.

In the Pembroke and Herbert Rooms, a traffic light system will be in use that will be set for your presentation time by the AV team, the traffic lights will warn you with an Amber light to sum up (last 2 minutes of your presentation). For sessions on Wednesday in the Fitzwilliam on Ground floor the chairs will use time cards.

Delivery of your Presentation on Memory Stick
We kindly ask all speakers to deliver their presentation at least 4 hours in advance of the scheduled presentation time. The Speaker desk will be located beside the registration desk at BTOG 2020 and an AV technician will be available to assist you. If you wish to play a video file or have one already embedded into your PPT presentation, please make sure that the ‘video file’ is also supplied on the memory stick (separate to the presentation).

Live Polling

BTOG 2020 has the option to use live polling feature which allows speakers to ask the audience a question to answer within the BTOG 2020 conference app and for the results to be shown on screen in real time. This is a multiple-choice question with all options shown in app via the live polling module. Please note only one live polling session can happen at one time (where parallel sessions are taking place).

For the live polling we would require the questions and answers for the poll 1 week in advance by latest 22^nd January 2020 to Louise Gibson, BTOG 2020 Registration Team – btog@venuesworld.com – please confirm your presentation day/time and title.

If you need anything further please email dawn.mckinley@btog.org

BTOG 2020 Abstracts are now closed.

Online submission have now closed